Outlook 2007 spam filter

Outlook 2007 spam filter DEFAULT

How to Disable Outlook's Junk Email Filter

Outlook has a No Automatic Filtering setting in Junk Email Options, which turns off all junk filters but leaves the Blocked Senders List applied to incoming email.

junk mail options

Some users complain that the filter continues to work after setting it to No Automatic Filtering and with the Blocked list empty. Other users prefer to use a different spam filter.

Before disabling the Junk Email Filter, see Dave's comment below.

For those users who want to disable Outlook's Junk email filter, there is a registry key that will disable the Junk email filter in Outlook 2007, 2010, and 2013. This key will completely disable the junk filter, including the Blocked list, and disable the Junk email options button. It will not affect third party spam filters.

Disabled Junk mail filter in Outlook 2013When the registry key is set, the Junk button will be grayed out, as seen in this screenshot.

To disable the filter, browse to the following registry key and add the DisableAntiSpam DWORD, setting it to a value of 1. If the key does not exist, you'll need to create it.

In Outlook 2016, open the registry editor and browse to

HKEY_CURRENT_USER\Software\Policies\Microsoft\office\16.0\outlook
DWORD: DisableAntiSpam
Value of 1 disables the junk filter, 0 enables it

In Outlook 2013, open the registry editor and browse to

HKEY_CURRENT_USER\Software\Policies\Microsoft\office\15.0\outlook
DWORD: DisableAntiSpam
Value of 1 disables the junk filter, 0 enables it

In Outlook 2010, browse to

HKEY_CURRENT_USER\Software\Policies\Microsoft\office\14.0\outlook

Outlook 2007:

HKEY_CURRENT_USER\Software\Policies\Microsoft\office\12.0\outlook

Registry editor

If you don't want to edit the registry yourself, we have ready-to-use registry files. Download (right-click on the link and choose Save as) then double click to run, answering Ok or Yes as needed.

Outlook 2016Outlook 2013Outlook 2010
Outlook 2007

Restart Outlook for the registry edit to take effect. The Junk email folder will remain (but should not be created if you make a new default pst file) – you can delete the junk folder using OutlookSpy or MFCMAPI.

To re-enable the Junk filter, edit the reg file in Notepad, replacing the 1 with 0.

To remove the key, Open the registry editor, browse to the value then delete it.

Sours: https://www.slipstick.com/outlook/how-to-disable-outlooks-junk-email-filter/

How to configure Outlook Junk Mail Filter to stop spam email

This article explains how to configure Outlook Junk Mail Filter to block as many junk emails as possible. You will also learn how to keep your filter up to date, how to move a good message from the Junk folder and ensure that no legitimate e-mails gets there.

The fact is that as long as junk mails has at least a tiny degree of effectiveness, say 0.0001%, spam will continue to be sent in millions and billions of copies. The email protocol was invented by scientists and it could never occur to them that someone would be sending all those car insurance quotes, loans, mortgage rates, pills and diets to unknown people. That is why, unluckily for all of us, they did not devise any mechanism that would ensure 100% protection against unsolicited e-mail. As a result, it is impossible to completely stop the delivery of junk messages. However, you can considerably reduce the number of spam in your inbox by automatically dispatching most of unwanted emails into the junk folder and in this way turn a roaring junk steam into a tiny brook that one can comfortably live with.

If you work in a corporate environment, then most likely you already have some anti-spam filter set up on your Exchange server that helps your company to opt out of junk mail. On your home computer or a laptop, you will have to configure the filter yourself and the aim of this article is to help you do this in the most efficient way to stop as much junk email as possible.

How Outlook Junk Mail filter works

Before you start setting up the Outlook Junk Mail filter, let me briefly explain, or maybe remind you, some basics of how filtering works. I am not going to waste your time digging deep in theory, just a few facts that you should keep in mind or check before you start configuring the filter settings.

  • The Junk Email Filter moves suspected spam to the Junk folder but it doesn't block junk emails from getting into your Outlook.
  • The following email account typesare supported:
    • Two Exchange Server accounts types - accounts that deliver to an Outlook Data File (.pst) and accounts in Cached Exchange Mode (.ost)
    • POP3, IMAP, HTTP,
    • Outlook Connector for Outlook.com
    • Outlook Connector for IBM Lotus Domino
  • Junk Mail Filter isturned on by default in Outlook, the protection level is set to Low to catch only the most obvious spam emails.
  • In Outlook 2003, 2007 and 2010, the Junk Mail filter runs before Outlook rules. In practice, this means that your Outlook rules won't be applied to messages moved to the Junk folder.
  • Beginning with Outlook 2010, the Junk Email filter setting are applied to each e-mail account individually. If you have several accounts, the Junk Email options dialog shows the settings for the account whose folders you are currently viewing.
  • And finally, while the Outlook Junk Email Filter protects against much of the spam sent to you, no filter is smart enough to catch every unsolicited email, even if set to the high level. The filter does not pick out any particular sender or a message type, it uses advanced analysis of the message structure and other factors to determine the likelihood of spam.

How to configure Junk Mail Filter to stop spam

The Junk Email Filter checks your incoming email messages automatically, however you can adjust its settings to give the filter some hits about what should be considered spam.

Note: This is just a quick reminder that each email account in Outlook 2010, 2013 and 2016 has its own Junk Mail settings. So, be sure to select a message in the right account before you open the Junk E-mail Options dialog.

To tweak the Junk Email Filter settings in Outlook 2016, 2013 and 2010, go to the Home tab > Delete group > Junk > Junk E-mail Options
Open the Junk E-mail Options dialog.

If you use Outlook 2007, click Actions > Junk E-mail > Junk E-mail Options.

Clicking the Junk E-mail Options button opens the Junk E-mail Options dialog. The dialog consists of 4 tabs, each purposed to control a certain aspect of spam protection. The tabs' names are self-explanatory: Options, Safe Senders, Safe Recipients, Blocked Senders and International. So, let's have a quick look at each and highlight the most essential settings.

Choose the spam protection level right for you (Options tab)

You select the needed level of protection on the Options tab, and here you have 4 filtering options to choose from:

  • No Automatic Filtering. If you select this option, the automatic Junk Email Filter will be turned off. However, if you previously entered some addresses or domains to the Blocked Senders list, they will still be moved away to the Junk folder. See how to turn off the Junk Email Filter completely.
  • Low level. This is the most tolerant option that filters only the most obvious junk messages. Low level is recommended if you receive quite few unsolicited emails.
  • High level. Setting protection level to High is often considered the best practice to obtain the maximum protection. However, along with spam it may also misidentify legitimate messages and move them to Junk. So, if you opt for the High level, don't forget to periodically review your Junk mail folder.
  • Safe lists only. If this option is selected, only emails from people you have added to the Safe Senders and Safe Recipients lists will get into your Inbox. Personally, I cannot imagine a scenario when I would select this option, but if you want this maximum level of restrictions, you can choose it.

Besides the four protection levels, the Options tab has three other options (the last two are active if you choose a protection level other than "No Automatic Filtering"):

  • Permanently delete suspected junk email instead of moving it to Junk folder
  • Disable links in phishing messages
  • Warm about suspicious domain names in e-mail addresses

Configuring the spam protection settings

While the last two options seem to be very reasonable and safe precautions that cannot harm you in any way, I would rather not enable the first option to Permanently delete suspected junk email. The point is that even good messages may occasionally get to the Junk mail folder (especially if you opted for the High protection level) and if you choose to permanently delete suspected junk messages, then you won't have any chance to find and recover a message mistakenly treated as junk. So, you'd better leave this option unchecked and periodically look through the Junk e-mail folder.

Prevent good emails to be treated as junk (Safe Senders & Safe Recipients lists)

The next two tabs of the Junk E-mail Options dialogs let you add email addresses or domain names to the Safe Senders and Safe Recipients lists. E-mail messages from anyone on these two lists will never be considered spam regardless of their content.

Safe Senders List. If the junk mail filter mistakenly considers a legitimate message from a particular sender to be spam, you can add the sender (or the entire domain) to the Safe Senders List.

Safe Recipients List. If your e-mail account is configured to receive mail only from trusted senders and you don't want to miss a single message sent to this email address, you can add such address (or domain) to your Safe Recipients list. If you are on some mailing / distribution lists, you can also add a distribution list name to your Safe Recipients.

To add someone to your safe list, simply click the Add button in the right-hand part of the window and type an e-mail address or domain name.
Click the Add button in the right-hand part of the window to add an e-mail address or domain name to a Safe list.

Another way to add a contact to your Safe list is to right click a message, click Junk and choose one of the options: Never Block Sender's Domain, Never Block Sender or Never Block this Group or Mailing List.
Right click a message, click Junk and choose one of the options.

To have the trusted contacts added to the Safe Senders list automatically, you can check two additional options that reside at the bottom of the Safe Senders tab:

  • Also trust e-mail from my Contacts
  • Automatically add people I email to the Safe Senders List

The Safe Senders tab

You can also import Safe Senders and Safe Recipients from a .txt file by clicking the Import from File… button located in the right-hand part of the dialog window.

Note: If you are connected to an Exchange Server, names and e-mail addresses in the Global Address List are automatically considered safe.

Why Blocked Senders list is not the best way to stop junk email

The Blocked Senders list is the opposite of the two safe lists we've just discussed. All messages arrived from individual email addresses or domains on this list will be considered spam and automatically moved to the Junk email folder regardless of their content. At first sight, adding unwanted senders to the Blocked list seems to be the most obvious way to opt out of junk e-mail, but in truth it has very little effect and here's why:

  • Firstly, because spammers won't typically use the same email addresses twice and adding each address to the Block Senders list is a mere waste of time.
  • Secondly, if you have an Outlook Exchanged based account, the Blocked Senders list as well as two Safe lists is stored on the Exchange server that allows storing up to 1024 addresses in these lists combined. When your lists reach this limit, you will get the following error message: "An error occurred processing your Junk E-mail list. You are over the size limit allowed at the server."
  • And thirdly, when receiving email the first thing that Outlook does is check incoming messages against your junk filter lists. As you understand, the shorter your lists are the more quickly inbound email gets processed.

"This is Okay, but what shall I do if I am being bombarded with thousands of junk emails?" you may ask. If all those spam messages come from a certain domain name, then of course, you shall add it to the Blocked Senders list. However, instead of right-clicking an email and choosing Junk > Block Sender from the pop-up menu as most people do, block the entire domain using the Junk E-mail Options dialog. At that, there is no need to enter sub-domains or use wild characters such as an asterisk (*). You can ban the entire domain by simply entering @some-spam-domain.com and stop all junk mail coming from that domain.

Block the entire domain

Note: Most often spammers send all those unsolicited emails from fake addresses, different from what you see in the From field. You can try to find the real address of the sender by looking in the Internet Headers of a message (open the message and go to the File tab > Info > Properties).

If you do need to block a particularly annoying spammer, you can simply right-click the message and choose Junk > Block Sender from the context menu.
To block a certain sender, right-click the message and choose Junk > Block Sender from the context menu.

Block unwanted mail in foreign languages or from specific countries

If you want to stop receiving email messages in foreign languages that you don't know, switch to the last tab of the Junk E-mail Options dialog, International tab. This tab provides the following two options:

Blocked Top-Level Domains List. This list lets you block email messages from specific countries or regions. For example, if you select CN (China) or IN (India), then you will stop receiving any messages if a sender's address that ends with .cn or .in.

Blocking top-level domains

Though, nowadays when nearly everyone has gmail or outlook.com accounts, this option will hardly help you get rid of many junk emails. And this brings us to the second option that looks much more promising.

Blocked Encodings List. This list enables you to eliminate all unwanted e-mail messages formatted in a specific language encoding, i.e. displayed in a language that you don't understand and cannot read anyway.
Blocking encodings

Note: Messages that have unknown or unspecified encodings will be filtered by the Junk E-mail Filter in the usual way.

How to keep your Junk Mail Filter up to date

Most spam is obvious and easily recognizable. However there are some very sophisticated spammers who diligently research Microsoft's junk mail filter technology, elicit the factors that cause an email to be treated as junk and continuously improve their spam strategies. On the other hand, Microsoft takes good effort to fight the latest spamming techniques and adjusts the junk filter accordingly in order to reduce junk email in your inbox. So, it definitely stands to reason to always have the most recent version of the junk mail filter in your Outlook.

The easiest way is to turn automatic Windows updates on. You can verify if this option is enabled on your computer by going to the Control Panel > Windows Update > Change settings. Under Important updates, choose the options right for you.
Turning on automatic Windows updates

As you can see in the screenshot above, my preference is to "Check for updates but let me choose whether to download and install them". Under Recommended updates, you can select "Give me recommended updates the same way I receive important updates". Note that you need to have the admin rights to be able to change the updates options.

As an alternative way, you can always download the latest version of the Junk E-mail Filter for Outlook 2003, 2007, 2010, 2013 and 2016 from Microsoft's web-site.

How to report spam to Microsoft to improve the junk email filter

If even the latest version of the junk mail filter does not catch all spam e-mails that get into your inbox, then you can report such messages to Microsoft and in this way help them improve the effectiveness of their junk e-mail filtering technologies.

You can do this using the Junk E-mail Reporting Add-in for Outlook, the download links for Outlook 2003, 2007, 2010, 2013, and 2016 32-bit and 64-bit are available here. Go through the installation process by simply clicking Next, Next, Finish and after restarting your Outlook you will find a new "Report Junk" option added to your Junk filter.

Now you can report unsolicited messages directly to Microsoft in the following ways:

  1. Select a junk message in the list of emails and click Report Junk on the Outlook ribbon (Home > Junk > Report Junk)
    Select a junk message in the list of emails and click Report Junk.

    If you have already opened a junk e-mail, proceed in the same way.

  2. Right click a spam email and select Junk > Report Junk from the context menu.
    Right click an email and select Report Junk from the context menu.

How to take a legitimate e-mail out of the Junk folder

As already mentioned in the beginning of this article, even good legitimate e-mail may occasionally be treated as spam and moved to the Junk E-mail folder. No one is perfect in this world, nor is the junk filter : ) That is why, remember to check your Junk folder once in a while. How often you do this is up to you. If you set your filter to the High level to stop as many junk messages as possible, it's a good idea to check often. I check it at the end of my work day to make sure I've covered everything.

If you spot a legitimate message among junk emails, you can right click it and choose Junk > Not Junk from the context menu.
Right click a message and choose Not Junk from the context menu.

Clicking Not Junk will move the message to your Inbox and provides you the option to Always trust e-mail from that e-mail address. It you select this check box, the sender's address will be added to your Safe Senders list, and the junk filter won't make the same mistake again.

Always trust e-mail from a certain e-mail address

If you'd rather not add a particular sender to your safe list, then you can simply drag a message that was misidentified as junk to any other folder using the mouse.

Note: E-mails considered as spam and moved to the Junk E-mail folder are automatically converted to the plain text format, any links contained in such messages are disabled. When you move a certain message out of the Junk folder, its links get enabled and the original message format restored, unless the Junk E-mail considers that those are suspicious links. In that case, even if you move it out of the Junk folder, the links in the message remain disabled by default.

How to turn off junk e-mail filtering

If important messages that you believe should be in your Inbox often end up in your Junk folder, then you can try to tweak the junk filter's settings as explained earlier in the article. If this does not help and you are still unhappy with the way the Junk Mail filter treats your e-mail, then you can turn it off and use other methods to stop junk email, e.g. third party tools or services.

In order to turn the Microsoft Outlook's Junk filter off, go to Home > Junk > Junk E-mail Options… > Options tab, select No Automatic Filtering and click OK.
No Automatic Filtering

Note: When you select the No Automatic Filtering option, messages from your Blocked Senders list will still be moved to the Junk E-mail folder.

If you want to completely disable automatic filtering, you can do this in 2 ways:

  1. Clean your Blocked Senders list. In the Junk E-mail Options dialog window, navigate to the Blocked Senders tab, select all the addresses and click the Remove button.
    Cleaning the Blocked Senders list
  2. If you think you might need the Blocked Senders list at some point in the future, then you can disable the Junk email filter in the registry.
    • Open the registry (click the Start button and type regedit).
    • Browse to the following registry key in Outlook 2010: HKEY_CURRENT_USER\Software\Policies\Microsoft\office\14.0\outlook
      If you have Outlook 2013 installed, then the version number will be 15.0 instead of 14.0; for Outlook 2007 it will be 12.0.
    • Right click anywhere within the right-hand pane, add the DisableAntiSpam DWORD and set it to 1 (Value 1 disables the junk filter, 0 enables it).

    Disabling the Junk email filter in the register

In this way you will have the junk filter completely disabled, including the Blocked Senders list. The Junk button on the Outlook ribbon will also be disabled and greyed out.

And this seems to be all for today. Quite a whale of info, but hopefully it will prove to be useful and help you get rid of all those ugly spam e-mails in your Inbox, or at least reduce their number. Just remember that all filters, even the most powerful ones, have some false-positives results. So, simply make it a rule to periodically review your Junk folder to ensure that you do not miss any important messages. Thank you for reading!

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Sours: https://www.ablebits.com/office-addins-blog/2014/01/31/stop-junk-email-outlook/
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Tips: It's a good idea to regularly review messages in the Junk Email folder to check for legitimate messages that were incorrectly classified as junk. If you find a message that isn’t junk, drag it back to the Inbox or any folder. You can also mark the item as not junk by doing the following:

  • Click Home > Junk > Not Junk.

By default, the Junk Email Filter is turned on and the protection level is set to No Automatic Filtering. You can make the filter more aggressive by changing the level of protection that it provides. The Junk Email Filter evaluates each incoming message based on several factors. These can include the time when the message was sent and the content of the message.

To change the options for the Junk Email Filter, do the following:

  • Click Home > Junk > Junk Email Options.

Junk email filter lists

While the Junk Email Filter checks your incoming messages automatically, Junk Email Filter Lists let you control what is considered spam. You can add names, email addresses and domains to these lists so the filter doesn’t check messages from sources you trust, or blocks messages that arrive from specific email addresses and domains you don't know or trust.

Safe Senders list     Email addresses and domain names in the Safe Senders List are never treated as junk email, regardless of the content of the message. You can add your Contacts and other correspondents to this list. However, by design, safe domains are not recognized by default in Exchange Online or in Exchange Online Protection. Only blocked domains, blocked sender addresses, and safe sender addresses are recognized. If you use a Microsoft Exchange Server account, all names and addresses in the global address list (GAL) are automatically considered safe. The Safe Sender limit is 1024.

Safe Recipients list     If you belong to a mailing list or a distribution list, you can add the list sender to the Safe Recipients List. Messages sent to these email addresses or domain names are never treated as junk, regardless of the content of the message.

Blocked Senders list     You can easily block messages from particular senders by adding their email addresses or domain names to the Blocked Senders List. When you add a name or email address to this list, Outlook moves any incoming message from that source to the Junk Email folder. Messages from people or domain names that appear in this list are always classified as junk, regardless of the content of the message. 

Blocked Top-Level Domains list     To block unwanted email messages from another country/region, you can add country/region codes to the Blocked Top-Level Domains List. For example, checking the CA [Canada], US [United States], and MX [Mexico] boxes in the list blocks messages from email addresses that end in .ca, .us, and .mx.

Blocked Encodings list     To block unwanted email messages that appear in another character set or alphabet, you can add encodings to the Blocked Encodings List.

Junk Email Filter differences when Cached Exchange Mode is turned on or off

If you use an Exchange account, you have access to another layer of tools to combat junk email.

  • If you use Cached Exchange Mode or download to an Outlook data file (.pst)     The Junk Email Filter Lists are saved on the server and are available from any computer. The filter lists are also used by the server to evaluate messages. This means that if a sender appears in your Blocked Senders List, then messages from that sender are moved to the Junk Email folder on the server, and they aren’t evaluated by Outlook.

  • If you work online     The Junk Email Filter Lists are saved on the server. They are available from any computer, but only if you have the Junk Email feature enabled in Outlook Web Access or Outlook Web App. The filter lists are also used by the server to evaluate messages. This means that if a sender appears in your Blocked Senders List, then messages from that sender are moved to the Junk Email folder on the server, and they aren’t evaluated by Outlook.

How the Junk Email Filter works

The Junk Email Filter evaluates each incoming message to assess whether it might be spam, based on several factors. These can include the time when the message was sent and the content of the message. By default, the Junk Email Filter is turned on and the protection level is set to Low. This level catches only the most obvious spam. You can make the filter more aggressive by changing the level of protection that it provides.

Note: The Outlook Junk Email Filter doesn’t stop delivery of junk email messages, but moves suspected spam to the Junk E-mail folder.

You can adjust the Junk Email Filter settings in the Junk E-mail Options dialog box.

  • On the Home tab, in the Delete group, click Junk, and then click Junk E-mail Options.

Junk E-mail folder

Any message that is suspected to be junk is moved to the Junk E-mail folder. We recommend that you periodically review the messages in the Junk E-mail folder to check for legitimate messages that were incorrectly classified as junk. If you find a message that isn’t junk, drag them back to the Inbox or to any folder. You can also mark the item as not junk by doing the following:

  • On the Home tab, in the Delete group, click Junk, and then click Not Junk.

Junk Email Filter Lists

While the Junk Email Filter checks your incoming messages automatically, the Junk Email Filter Lists give you more control over what is considered spam. You can add names, email addresses and domains to these lists so the Filter allows for messages from sources that you trust, or blocks messages that arrive from specific email addresses and domains that you don't know or trust.

Safe Senders List     Email addresses and domain names in the Safe Senders List are never treated as junk email, regardless of the content of the message. You can add your Contacts and other correspondents to this list. However, by design, safe domains are not recognized by default in Exchange Online or in Exchange Online Protection. Only blocked domains, blocked sender addresses, and safe sender addresses are recognized. If you use a Microsoft Exchange Server account, all names and addresses in the global address list (GAL) are automatically considered safe.

Safe Recipients List     If you belong to a mailing list or a distribution list, you can add the list sender to the Safe Recipients List. Messages sent to these email addresses or domain names are never treated as junk, regardless of the content of the message.

Blocked Senders List     You can easily block messages from particular senders by adding their email addresses or domain names to the Blocked Senders List. When you add a name or email address to this list, Outlook moves any incoming message from that source to the Junk E-mail folder. Messages from people or domain names that appear in this list are always classified as junk, regardless of the content of the message.

Blocked Top-Level Domains List     To block unwanted email messages that come from another country/region, you can add country/region codes to the Blocked Top-Level Domains List. For example, selecting the CA [Canada], US [United States], and MX [Mexico] check boxes in the list would block messages from email addresses that end in .ca, .us, and .mx.

Blocked Encodings List     To block unwanted email messages that appear in another character set or alphabet, you can add encodings to the Blocked Encodings List.

Email account types supported by the Junk Email Filter

The Junk Email Filter can be used with the following kinds of email accounts:

  • Exchange accounts in Cached Exchange Mode

  • Exchange account that delivers to an Outlook Data File (.pst)

  • POP3 account

  • IMAP account

  • Outlook Connector for Outlook.com (formerly Hotmail)

  • Microsoft Outlook Connector for IBM Lotus Domino

If you want to change your profile, export a copy of the Junk Email Lists before you make the changes, and then import the information into Outlook. This makes sure that you won’t have to re-create the Junk Email Filter Lists.

Junk Email Filter differences when Cached Exchange Mode is turned on or off

If you use an Exchange account, you have access to another layer of capabilities and tools to combat junk email.

  • If you use Cached Exchange Mode or download to an Outlook Data File (.pst)     The Junk Email Filter Lists are saved on the server and are available from any computer. The filter lists are also used by the server to evaluate messages. This means that if a sender appears in your Blocked Senders List, then messages from that sender are moved to the Junk E-mail folder on the server, and they aren’t evaluated by Outlook.

  • If you work online     The Junk Email Filter Lists are saved on the server. They are available from any computer, but only if you have the Junk Email feature enabled in Outlook Web Access or Outlook Web App. The filter lists are also used by the server to evaluate messages. This means that if a sender appears in your Blocked Senders List, then messages from that sender are moved to the Junk E-mail folder on the server, and they aren’t evaluated by Outlook.

How the Junk E-mail Filter works

The Junk E-mail Filter evaluates each incoming message to assess whether it may be spam, based on several factors. These can include the time when the message was sent and the content of the message. By default, the Junk E-mail Filter is turned on and the protection level is set to Low. This level catches only the most obvious spam. You can make the filter more aggressive by changing the level of protection. Also, the Junk E-mail Filter can be updated periodically to protect against the latest techniques that spammers use to spam your Inbox.

Note: The Outlook Junk E-mail Filter does not stop junk e-mail from being delivered, but rather diverts suspected spam to your Junk E-mail folder instead of your inbox. Some third-party solutions are available which can be more aggressive on this front.

Tip: You can control many of your Junk E-mail Filter settings with the Junk E-mail Options dialog box. From your Inbox, in the Actions menu, point to Junk E-mail and then click Junk E-mail Options.

Junk E-mail folder

Any message that is caught by the Junk E-mail Filter is moved to a special Junk E-mail folder. It is a good idea to review the messages in the Junk E-mail folder periodically to make sure that they are not legitimate messages that you want to see. If they are legitimate, you can move them back to the Inbox by marking them as not junk. You can also drag them to any folder.

Junk E-mail folder

Junk E-mail Filter Lists

Even though the Junk E-mail Filter filters your incoming messages automatically, the Junk E-mail Filter Lists enable you more control over what is or is not considered spam. These lists enable you to allow messages from sources that you trust, or block messages that arrive from specific e-mail addresses and domains that you don't know or trust.

There are five Junk E-mail Filter lists

  • Safe Senders List

  • Safe Recipients List

  • Blocked Senders List

  • International - Blocked Top-Level Domains List

  • International - Blocked Encodings List

Safe Senders List

Safe Senders

If the filter mistakenly marks an e-mail message as a junk e-mail message, you can Block a mail sender. You can also manually build your Safe Senders list in the Junk E-mail Options dialog box. E-mail addresses and domain names in the Safe Senders List are never treated as junk e-mail, regardless of the content of the message. However, by design, safe domains are not recognized by default in Exchange Online or in Exchange Online Protection. Only blocked domains, blocked sender addresses, and safe sender addresses are recognized.

  • All of the e-mail addresses in your Contacts are included in this list if the Also trust e-mail from my Contacts check box in Junk E-mail Options is selected (the default setting). With this setting, messages from people in your Contacts folder will never be treated as junk e-mail messages.

  • E-mail addresses of people who are not listed in your Contacts but with whom you correspond are included in this list if you select the Automatically add people I e-mail to the Safe Senders List check box. (This check box is not selected by default.)

    • A recipient's e-mail address is saved in the list by default only when you create and send a message manually in Outlook, instead of the message being generated automatically by a program.

    • Personal distribution lists cannot be added by using this check box.

    • If you accidentally reply to a spammer's e-mail message (for example, by sending a request to unsubscribe from the spammer's mailing list) while this check box is selected, that spammer's e-mail address will be added to the Safe Senders List. If you later notice the spammer's messages in your Inbox, you must add the spammer's e-mail address to the Blocked Senders List and remove the corresponding entry from the Safe Senders List. If the same address appears in both the Blocked Senders List and the Safe Senders List, the Safe Senders List takes precedence, and the address will not be considered unsafe.

  • If you use an Exchange account (used more often in business settings than for home or personal e-mail), all names and e-mail addresses in the Global Address List are automatically considered safe.

  • You can also configure Outlook so that it accepts messages only from people in your Safe Senders List. This configuration is in a click-box in the Options tab in Junk E-mail Options.

Safe Recipients List

Safe Recipient

If you belong to a mailing list or a distribution list, you can add the list sender to the Safe Recipients List. Messages sent to these e-mail addresses or domain names are never treated as junk, regardless of the content of the message.

Blocked Senders List

Blocked Senders

You can easily block messages from particular senders by adding their e-mail addresses or domain names to the Blocked Senders List. When you add a name or e-mail address to this list, Outlook moves any incoming message from that source to the Junk E-mail folder. Messages from people or domain names that appear in this list are always treated as junk, regardless of the content of the message.

  • If you have existing lists of safe or blocked names and addresses, you can import them into Outlook.

  • You can add a message sender or recipient to any Junk E-mail Filter list by right-clicking the message in your Inbox or other mail folder, pointing to Junk E-mail, and clicking on the desired option.

International - Blocked Top-Level Domains List

International

To block unwanted e-mail messages that come from another country/region, you can Block a mail sender.

This list enables you to block e-mail addresses that end in a specified top-level domain. For example, selecting the CA [Canada], US [United States], and MX [Mexico] check boxes in the list would block messages from e-mail addresses that end in .ca, .us, and .mx. Additional country/region codes appear in the list.

International - Blocked Encodings List

International

To block unwanted e-mail messages that appear in another language, you can add encodings to the Blocked Encodings List.

This list enables you to block all e-mail addresses in a specified language encoding, also known as a character set. Today, most junk e-mail is sent in US-ASCII encoding. The remainder is sent in various other international encodings. The Blocked Encodings List lets you filter out unwanted international e-mail that is displayed in languages that you don't understand.

Notes: 

  • Unicode encodings are not included in the Blocked Encodings List.

  • Messages that have unknown or unspecified encodings will be subject to filtering by the regular Junk E-mail Filter.

E-mail account types supported by the Junk E-mail Filter

The Junk E-mail Filter can be used with the following kinds of e-mail accounts:

  • Exchange accounts in Cached Exchange Mode

  • Exchange account that delivers to a Personal Folders file (.pst)

  • HTTP (Windows Live Mail) account

  • POP3 account

  • IMAP account

  • Microsoft Office Outlook Connector for IBM Lotus Domino

  • Outlook Connector for MSN

All e-mail accounts in the same Outlook e-mail profile share the same Junk E-mail settings and lists. If you have both an Exchange account and a Windows Live Mail account, for example, each account has its own Junk E-mail folder. However, if you have both an Exchange account and a POP3 account, junk e-mail for both accounts is located in the Junk E-mail folder for the Exchange account.

If you change your profile, you should export a copy of the Junk E-mail Lists before you make the changes, and then import the information into Outlook. This way, you will avoid the need for re-creating the Junk E-mail Filter Lists.

The Junk E-mail Filter with different versions of Microsoft Exchange

Using Outlook in a Microsoft Exchange environment - much more common in business than with home or personal e-mail - offers another layer of capabilities and tools to combat junk e-mail.

Microsoft Exchange Server 2003

  • If you use Cached Exchange Mode or download to a Personal Folders file (.pst)     The Junk E-mail Filter Lists are stored on the server and are available from any computer. The filter lists are also used by the server to evaluate messages. This means that if a sender appears in your Blocked Senders List, then messages from that sender are moved to the Junk E-mail folder on the server, and they are not evaluated by Outlook.

  • If you work online     The Junk E-mail Filter Lists are stored on the server. They are available from any computer, but only if you have the Junk E-mail feature enabled in Outlook Web Access. The filter lists are also used by the server to evaluate messages. This means that if a sender appears in your Blocked Senders List, then messages from that sender are moved to the Junk E-mail folder on the server, and they are not evaluated by Outlook.

Microsoft Exchange Server 2000 and earlier

  • If you use Cached Exchange Mode or download to a Personal Folders file (.pst)     You can create and use the Junk E-mail Filter Lists, which are stored on the server and available from any computer that you use. Note that if you use both Cached Exchange Mode and the option to download to a Personal Folders file (.pst) as your default delivery location, the Junk E-mail Filter Lists will be available only on the computer that is used to add the names and addresses.

  • If you work online     The Junk E-mail Filter is not available.

Filtering for phishing messages

Some junk e-mail can be dangerous or even fraudulent. The Junk E-mail Filter also automatically evaluates each incoming message to discover whether it might be suspicious, potentially fraudulent, or part of a phishing attack. 

Sours: https://support.microsoft.com/en-us/office/overview-of-the-junk-email-filter-5ae3ea8e-cf41-4fa0-b02a-3b96e21de089
Microsoft® Outlook 2007: How to disable Junk Mail Filter on Windows® 7?

Handling junk mail in Outlook 2007

outlook 2007 inside out book cover

Microsoft Office Outlook 2007 Inside and Out
By Jim Boyce

Jim Boyce is a highly-regarded expert on operating systems and productivity software who's written or contributed to more than 50 books. A former contributing editor for Windows Magazine, Jim writes for several technical publications and Web sites.

To learn more about other books on the 2007 Microsoft Office system, visit Microsoft Press.

In this article

How Outlook 2007 junk e-mail filtering works

How Outlook 2007 phishing protection works

Enabling and configuring junk e-mail filtering

Controlling automatic downloads

Managing junk e-mail effectively

Tired of wading through so much junk e-mail? Anyone with an e-mail account these days is hard-pressed to avoid unsolicited ads, invitations to multilevel marketing schemes, or unwanted adult content messages. Fortunately, Microsoft Office Outlook 2007 offers several features to help you deal with all the junk e-mail coming through your Inbox. Office Outlook 2007 improves on the junk e-mail and adult content filters to provide much better anti-junk-mail features. Anti-phishing measures have been added that scan e-mail for suspicious content and automatically disable it. The Junk E-Mail folder restricts certain e-mail functionality, displaying e-mail messages as plain text and preventing replies to messages contained in the folder, as well as blocking attachments and embedded links.

Outlook 2007 offers four levels of junk e-mail protection, with Safe Senders and Safe Recipients lists to help you identify valid messages. It also provides a Blocked Senders list to help you identify e-mail addresses and domains that send you junk e-mail, which enables you to exclude those messages from your Inbox. E-mail can also be blocked based on the originating top-level domain or language encoding used.

How Outlook 2007 junk e-mail filtering works

Before you start configuring the new junk e-mail filtering features in Outlook 2007, you should have a better understanding of how it applies these filters. Outlook 2007 provides four filter modes. To specify the filter mode, choose Tools, Options, and then click Junk E-Mail on the Preferences tab to display the Junk E-Mail Options dialog box shown in Figure 1. The following sections explain the four filter modes.

junk e-mail options dialog box

Figure 1. Use the Junk E-Mail Options dialog box to quickly configure Outlook 2007 to filter unwanted messages.

No Automatic Filtering This option protects only against mail from individuals and domains in your Blocked Senders list, moving it to the Junk E-Mail folder. All other mail is delivered to your Inbox.

Low This option functions essentially like the junk e-mail and adult content filters in earlier versions of Outlook 2007. Outlook 2007 uses a predefined filter to scan the body and subject of messages to identify likely spam. You can't specify additional filter criteria for subject or content checking for this junk e-mail filter, although you can create your own custom junk e-mail rules to block messages using additional criteria.

High This level uses the same filtering as the Low level, but it also uses additional message scanning logic to determine whether a message is spam. Outlook 2007 scans the message body and message header for likely indications that the message is spam. You do not have any control over this scanning, other than to enable it by choosing the High scanning level.

If you choose the High option, you should not enable the option to delete junk e-mail messages rather than move them to the Junk E-Mail folder. Although Outlook 2007 will catch most spam, it will also generate false positives, blocking messages that you expect or want. You should review the Junk E-Mail folder periodically and mark any valid messages as not being junk e-mail.

Safe Lists Only This level provides the most extreme message blocking. Only messages originating with senders in your Safe Senders and Safe Recipients lists are treated as valid messages, and all others are treated as junk e-mail. Although this protection level offers the most chance of blocking all of your junk mail, it also offers the most chance of blocking wanted messages. To use this level effectively, you should allow Outlook 2007 to place messages in the Junk E-Mail folder and review the folder periodically for valid messages. When you find a valid message, add the sender to your Safe Senders list.

Understanding how Outlook 2007 uses the filter lists

Outlook 2007 maintains three lists: Safe Senders, Safe Recipients, and Blocked Senders. Figure 2 shows a Blocked Senders list that blocks all messages from these senders. Messages originating from an address or a domain on the list are filtered out. Entering a domain in the Blocked Senders list blocks all messages from that domain, regardless of the sender.

junk e-mail options blocked senders tab

Figure 2. Use the Blocked Senders list to block messages by address or domain.

The Safe Senders and Safe Recipients lists identify senders and domains that Outlook 2007 should not filter, regardless of subject or content. Use the Safe Senders list to identify valid messages by their originating address. Use the Safe Recipients list to identify valid messages by their target address.

You have two options for adding entries to each of the three filter lists: specify an e-mail address or specify a domain. If you specify a domain, Outlook 2007 blocks all messages from that domain regardless of sender. However, Outlook 2007 is rather selective in blocking. Specify @wingtiptoys.com, for example, and Outlook 2007 will block messages from [email protected] and [email protected] but will not block messages from [email protected] You must specify the subdomain explicitly in a list to either accept or block that subdomain. For example, to block the subdomain sales.wingtiptoys.com, enter sales.wingtiptoys.com in the Blocked Senders list.

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How Outlook 2007 phishing protection works

Phishing is an attempt to fraudulently obtain personal information by luring you to a Web site and asking you to disclose things like passwords and credit card numbers. This Web site is spoofed, or pretending to be a trusted site when it is actually a fake setup to help steal your personal information. Phishing is often done by sending e-mail that directs you to the spoofed site. With the widespread use of HTML e-mail, it's easier to disguise the actual destination of a link, and accordingly harder for you to detect the misdirection. Fortunately, Microsoft has added anti-phishing features to Outlook 2007. E-mail messages are evaluated as they arrive, and messages that appear to be phishing are delivered to the Inbox, not the Junk E-Mail folder, but are otherwise treated much like junk e-mail, with the following functions disabled.

Disable Links And Other Functionality In Phishing Messages If Outlook 2007 determines that a message appears to be phishing, the message is delivered to the Inbox, but attachments and links in the message are blocked and the Reply and Reply All functions are disabled.

Warn Me About Suspicious Domain Names In E-Mail Addresses This option warns you when the sender's e-mail domain uses certain characters in an attempt to masquerade as a well-known, legitimate business. Leaving this functionality enabled protects you against phishing attacks using spoofed e-mail addresses.

Note: Phishing protection is functional even when the No Automatic Filtering option is selected and other junk e-mail protection options are disabled.

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Enabling and configuring junk e-mail filtering

To begin filtering out unwanted messages, start Outlook 2007 and follow these steps:

  1. Choose Tools, Options, and then click the Junk E-Mail button on the Preferences tab to open the Junk E-Mail Options dialog box (shown earlier in Figure 1).

  2. Choose a level of protection on the Options tab.

  3. If you want to delete messages rather than move them to the Junk E-Mail folder, select the Permanently Delete Suspected Junk E-Mail Instead Of Moving It To The Junk E-Mail Folder check box.

  4. Select the Disable Links And Other Functionality In Phishing Messages check box to protect against common phishing schemes.

  5. If you want to be warned when a domain name appears to be spoofed, select Warn Me About Suspicious Domain Names In E-Mail Addresses.

  6. To enable postmarks on your outbound e-mail, select When Sending E-Mail, Postmark The Message To Help E-Mail Clients Distinguish Regular E-Mail From Junk E-Mail.

  7. Click OK to apply the filter changes.

To configure the lists that Outlook 2007 uses in filtering junk e-mail, start Outlook 2007 and follow these steps:

  1. Choose Tools, Options, and then click the Junk E-Mail button on the Preferences tab to open the Junk E-Mail Options dialog box.

  2. Click the Safe Senders tab, and then click Add and enter the e-mail address or domain of the sender that you want Outlook 2007 to deliver to your Inbox, regardless of content or subject. Click OK, and then repeat this for each sender you want to add.

  3. On the Safe Senders tab, select the Also Trust E-Mail From My Contacts check box if you want Outlook 2007 to always accept e-mail from senders in your Contacts folder, regardless of content or subject. You can also choose to select the Automatically Add People I E-Mail To The Safe Senders List check box.

  4. Click the Safe Recipients tab, and add the target addresses or domains for which Outlook 2007 should allow messages (used typically to accept e-mail sent to a mailing list).

  5. Click the Blocked Senders tab, and add the addresses or domains of junk e-mail senders whose messages you want Outlook 2007 to explicitly block.

  6. Click the International tab, and select the top-level domains and types of language encoding that Outlook 2007 should always block.

  7. Click OK to apply the filter changes.

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Controlling automatic downloads

Images and other online content present another potential hazard in e-mail, because you usually, at minimum, confirm that your e-mail address is valid when you download this content. Content from unknown sources can also be malicious, containing Trojan horses, viruses, and so on.

The Automatic Download area of the Trust Center, shown in Figure 3, lets you decide when Outlook 2007 should download external content in e-mail messages, Really Simple Syndication (RSS) items, and Microsoft Office SharePoint® discussion boards. The Safe Senders and Safe Recipients lists can be used to determine downloading settings, as can Security Zones.

trust center automatic downloads

Figure 3. Configure Automatic Download options in the Trust Center.

The Automatic Download options are described in the following list:

Don't Download Pictures Automatically In HTML E-Mail Messages Or RSS Items This setting prevents images from downloading to your computer automatically, except as directed by additional settings in this screen. Blocking automatic image downloads protects you from spammers who use your connection to their server to verify your identity as well as from malicious content.

Permit Downloads In E-Mail Messages From Senders And To Recipients Defined In The Safe Senders And Safe Recipients Lists Used By The Junk E-Mail Filter You can tell Outlook 2007 to use the safe lists you have created to determine which images it will download automatically. This lets you see images from those sources that you have already decided you trust while blocking other images.

Permit Downloads From Web Sites In This Security Zone: Trusted Zone Content that resides on a Web site that is included in the Trusted Security Zone is downloaded automatically when this setting is enabled. This lets you receive images and other content from trusted sources such as corporate servers or partners based on a common list, reducing the amount of configuration needed.

Permit Downloads In RSS Items Control over images downloading in RSS feeds is configured separately, allowing you to block images in RSS feeds without affecting e-mail messages.

Permit Downloads In SharePoint Discussion Boards You can configure whether to download content from SharePoint discussion boards separately, offering you finer control over the content that is downloaded to your computer.

Warn Me Before Downloading Content When Editing, Forwarding, Or Replying To E-Mail If this setting is enabled, Outlook 2007 warns you before downloading content in messages that you are replying to, forwarding, or editing. If you choose to not download the images and continue with your actions, Outlook 2007 remove the images from the message, and the recipient will not be able to retrieve them.

Configuring automatic downloading of external content

To configure image downloading, start Outlook 2007, and then follow these steps:

  1. Choose Tools, Trust Center, and then select Automatic Download to view the options for handling image downloads (shown earlier, in Figure 3).

  2. To stop Outlook 2007 from automatically downloading images, select the Don't Download Pictures Automatically In HTML E-Mail Messages Or RSS Items check box.

    If this check box is not selected, all other options on this screen will be unavailable, and all images will be displayed, creating potential security risks.

  3. If you want to view images from sources you trust, select the Permit Downloads In E-Mail Messages From Senders And To Recipients Defined In The Safe Senders And Safe Recipients Lists Used By The Junk E-Mail Filter check box.

  4. To allow sites you trust to download images, select Permit Downloads From Web Sites In This Security Zone: Trusted Zone.

  5. If you want to view images in RSS feeds, select Permit Downloads In RSS Items.

  6. To view images from SharePoint sites, select Permit Downloads In SharePoint Discussion Boards.

  7. If you want Outlook 2007 to alert you that images are being downloaded when you take action on an e-mail message, select Warn Me Before Downloading Content When Editing, Forwarding, or Replying To E-Mail.

  8. Apply the changes by clicking OK.

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Managing junk e-mail effectively

E-mail is a critical tool for most people, but it can also be a frustration when you feel overwhelmed by junk e-mail. By using the features provided in Outlook 2007 and taking a few additional steps, you can greatly reduce the amount of junk e-mail you receive and the corresponding risks:

  • Use the Outlook 2007 junk e-mail filters and phishing protection. The default option of Low on the Options tab in the Junk E-Mail Options dialog box provides some protection, but it might not be enough. You might want to raise the level to High and check your Junk E-Mail folder regularly to ensure that Outlook 2007 is not sending legitimate messages there. Use the International tab in the Junk E-Mail Options dialog box to block top-level domains from which you never want to receive messages or to block messages in specific languages.

  • Use the Safe Senders list and Blocked Senders lists. Building both your blocked and safe lists will make a considerable difference in how well Outlook 2007 can filter your e-mail.

  • Update the Outlook 2007 junk e-mail filters regularly. Updates for Outlook 2007 can be obtained by choosing Help, Check For Updates. You can also download updated filters from office.microsoft.com/en-us/officeupdate/.

  • Disable functionality that can inadvertently confirm your identity. Features like read and delivery receipts and automatic acceptance of meeting requests can confirm your identity to a spammer. Outlook 2007 lets you configure receipt processing for Internet e-mail differently from messages within your corporate network so that you can leave receipts on for your business contacts while disabling them for messages from outside the organization.

  • Guard your primary e-mail address. Many people have a secondary e-mail address—often from a free public provider—that they use when posting on message boards, newsgroups, and so on. Even so, you might want to change your e-mail address when posting in public by changing the @ to AT or inserting extra characters such as [email protected]. This can help prevent automated gathering of your address by spammers' robots.

  • Don't reply to spam. Even a seemingly simple unsubscribe message confirms that your e-mail address is valid, so unless you know the sender, just delete the message.

  • Don't automatically download images and other online content. Spammers can verify your e-mail address when you connect to the server to download the external content in a message. Online content is blocked by default, and it's a good idea to leave it that way. You can download content for an individual message by right-clicking the message box telling you that the content has been blocked and then selecting Download Pictures.

  • Don't forward chain e-mail. These messages clutter up inboxes, expose e-mail addresses, and are all too often hoaxes. If you absolutely must forward a message, send it to only the few people who will definitely be interested, and use the BCC option for their e-mail addresses.

  • Never provide personal information in e-mail. Even with a trusted correspondent, you should avoid sending critical data such as credit card or social security numbers in unencrypted e-mail.

  • Don't provide personal information to links you get in e-mail. If you get e-mail that appears to be from a company you do business with, don't assume it actually is. Most e-mail that provides a link and asks for personal data is spoofed in an attempt to get you to disclose this information. If you think the e-mail might be valid, type the URL of the business into your browser rather than clicking the link in the e-mail message to be sure you end up at the correct site.

  • Read each Web site's privacy policies. Get in the habit of checking privacy policies before providing your e-mail address. Sure, this can take a minute or two, but it takes more than that to delete the spam you will get if they misuse or sell your e-mail address. Most Web sites explain what they do with the information they collect; you might want to carefully consider whether to provide any information to those that do not.

  • Keep antivirus, spyware, and firewall protection up to date. Outlook 2007 can help you avoid most junk e-mail and the associated threats, but the most effective protection is a multilayered approach. You should also install firewall and antivirus software and make sure that it is kept up to date. You might also want to obtain utilities that protect against spyware and other malicious software.

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Sours: http://howtomicrosoftofficetutorials.blogspot.com/2018/03/handling-junk-mail-in-outlook-2007.html

Filter spam outlook 2007

How to disable junk mail filter in Outlook?

Occasionally received emails are recognized as spams and moved into the E-mail junk folder in Microsoft Outlook, therefore you miss them without reading, even if these emails messages are from your important colleagues, friends or clients. Actually you can turn off the junk E-mail filter, and let received email messages appear in the Inbox folder regularly. We provide you with an easy tutorial about how to disable junk E-mail filter in Microsoft Outlook.

Disable the junk E-mail option in Outlook 2010/2013

Disable the junk E-mail option in Outlook 2007

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arrow blue right bubbleDisable the junk E-mail option in Outlook 2010/2013

The Junk button stays on the Ribbon in Microsoft Outlook 2010 and 2013, so you can disable the junk E-mail filter easily as follow:

Step 1: Click the Junk > Junk E-mail Options in the Delete group on the Home tab.

Step 2: In the Junk E-mail Options dialog box, check the No Automatic Filtering. Mail from blocked senders is still moved to the Junk E-mail folder. option.

By now all email messages will receive regularly. However, those suspected spams are still moved to the Junk E-mail folder automatically, but not the Inbox folder.

Please note that the following steps are optional, which will make all email messages received in your Inbox folder, requiring you to delete the blocked senders list.

Step 3: Click the Blocked Senders tab.

Step 4: Select all email addresses in the email list box, and click the Remove button.

Step 5: Click OK button.

Now it won’t prevent any email messages sending to you, and all received email messages will be listed in the Inbox folder automatically.


arrow blue right bubbleDisable the junk E-mail option in Outlook 2007

The following steps will guide you to disable the junk E-mail filter in Microsoft Outlook 2007.

Step 1: Click the Tools > Options.

Step 2: In the Options dialog box, click the Junk E-mail button on the Preferences tab.

doc-junk-filter-4

Then the Junk E-mail Option dialog box opens, and you can follow the same steps we described in Outlook 2010 to disable the junk E-mail filter feature.


arrow blue right bubbleDisable the junk E-mail option with Kutools for Outlook

As you know, it is classic menu in Outlook 2007, while ribbon in Outlook 2010/2013. Different steps may puzzle you. Actually our Kutools for Outlook supports the Junk Email Filter feature, and help you turn on or off the Junk Email Filter with only one click in Outlook 2010 and 2013:

Click the Junk Email Filer > Enable Junk Email Filter on the Kutools tab.

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Sours: https://www.extendoffice.com/documents/outlook/1329-outlook-turn-off-junk-mail-filter.html
Turning Off Junk Email Filter Outlook 2007

Creating a Spam Filter Rule in Microsoft Outlook 2007

Enabling the Outlook Built-In Spam Filter

  1. Open Outlook, and select the Mail Navigation Pane from the bottom left corner.
  2. Click on the Tools drop-down menu, and select Options.
  3. In the Options dialogue box, in the Email section, select Junk Email..., as shown below:
  4. In the window that opens, choose the level of junk email message protection you want and click OK.
Note: Notice that "Permanently delete suspected junk email . . ." is not checked. It is important to check your Junk mail folder on occasion to make sure no legitimate email messages have been accidentally labeled as spam.

Customizing Junk Email Handling

You can customize the junk email filtering of Outlook 2007 in the following categories:


Safe Senders List

If an email message is mistakenly marked as a junk email message by the filter, you can easily add the sender of that message to your Safe Senders List. Email addresses and domain names on the Safe Senders List are never treated as junk email messages, regardless of the content of the message. Contacts are trusted by default and messages from them will never be treated as junk email messages. You can configure Outlook 2007 to accept only messages from the Safe Senders List, giving you total control over which messages you receive.

Safe Recipients Lists

An emailing list or group that you are a member of can be added to your Safe Recipients Lists. Any messages sent to the email addresses or domain names on this list will not be treated as junk email messages, regardless of the sender or content of the message.

To add a sender to your Safe Senders List or Safe Recipients Lists:

  1. Right-click on a message from the sender.
  2. Select Junk Email, and click either Add Sender to Safe Senders List or Add Recipient to Safe Recipients Lists.

Customizing a Message Filter

If you need to handle a specific type of email message in a special way, you may want to customize some message filters on Outlook. The instructions below describe how to use this feature in conjunction with the University of Colorado at Boulder spam-tagging service. This will ensure that messages tagged as "POTENTIAL SPAM" by the CU Boulder spam-tagging service will be placed in your junk mail folder.

  1. Open Outlook and select the Mail Navigation Pane from the bottom left corner.
  2. Click on the Tools drop down menu and select Rules and Alerts . . .
  3. In the window that opens, click on the New Rule... button.
  4. In the Rules Wizard dialogue box, under Step 1: Select a template, select Move messages with specific words in the subject to a folder, as shown below:
  5. Under Step 2, click on the blue, underlined phrase, specific words, as shown below:
  6. In the window that opens, type the words Potential Spam in the text box at the top.
  7. Click Add.
  8. The new search criterea will appear under Search list:. Click OK.
  9. Under Step 2, click the blue, underlined word, specified, as shown below:
  10. Select Junk Email and click OK.
  11. Click Finish.
  12. Click OK to enable this rule for all future mail handling, as shown below:
  13. Future mail that is tagged as "POTENTIAL SPAM" will be moved to your junk mail folder. Check your junk mail folder periodically to ensure that no legitimate messages were accidentally marked as junk mail.
Sours: https://oit.colorado.edu/services/messaging-collaboration/create-filter-rules/outlook-2007

You will also be interested:

Junk e-mail messages, also known as spam, can be a nuisance in your Inbox. The Junk E-mail Filter in Outlook identifies messages that are likely junk and moves them to the Junk E-mail folder. You can easily change the level of junk email protection or automatically delete junk email.

Change the level of junk email protection

By default, the Junk Email Filter protection level is set to No Automatic Filtering. You can make the filter more aggressive so that it catches more junk messages. The higher you set the protection level, the greater the risk of some legitimate messages being identified as junk and moved to the Junk E-mail folder.

  1. Click Home > Delete group > Junk > Junk E-mail Options.

  2. Choose the level of protection you want.

    • No Automatic Filtering     Although this turns off the automatic Junk Email Filter, messages are still evaluated by using the domain names and email addresses in your Blocked Senders List.

      Note: If you want to turn off the Junk Email Filter, you must also remove names from the Junk Email Filter lists.

    • Low     If you don't receive many junk messages, or want to filter only the messages that are the most obvious junk, select this option.

    • High     If you receive lots of junk messages, but don’t want to restrict messages from senders on your safe lists, select this option. We recommend you occasionally check the Junk E-mail folder to make sure that a message you wanted isn’t moved in error.

    • Safe Lists Only     This is the most restrictive option. Any message that isn't from someone on your Safe Senders List or isn't to a mailing list on your Safe Recipients List, is classified as junk.

Just delete them!

You can tell Outlook to delete all suspected junk messages instead of moving them to the Junk E-mail folder. This takes away your ability to review messages for possible false positives, so consider the risks of using this option.

  1. In Mail, click Home > Junk > Junk E-mail Options.

  2. On the Options tab, check the Permanently delete suspected junk email instead of moving it to the Junk E-mail folder box.

Important: Office 2007 is no longer supported. Upgrade to Microsoft 365 to work anywhere from any device and continue to receive support.

Upgrade now

Change the level of junk email protection

By default, the Junk Email Filter is turned on, and the protection level is set to Low, the setting designed to catch the most obvious spam. You can adjust the sensitivity of the Junk Email Filter. Messages detected by the Junk Email Filter are moved to the Junk E-mail folder. You can change any of these Junk Email Filter options for the kind of protection that you want.

  1. On the Tools menu, click Options to open the Options dialog box.

  2. On the Preferences tab of the Options dialog box, under E-mail, click Junk E-mail to open the Junk E-mail Options dialog box.

  3. Select the level of protection that you want:

    • No Automatic Filtering     Although this turns off the automatic Junk Email Filter, Outlook continues to evaluate messages by using the domain names and email addresses in your Blocked Senders List, and also continues to move messages from blocked senders to the Junk E-mail folder.

    • Low     If you don't receive many junk email messages, or want to filter out only the messages that are most obviously junk, select this option.

    • High     If you receive lots of junk email messages, but do not want to restrict the messages that you see to those from senders on your safe lists, select this option. However, you should periodically review messages moved to the Junk Email folder, because some legitimate messages might also end up there.

    • Safe Lists Only     If you receive lots of email messages, you can select this option. Any email message that isn't from someone on your Safe Senders List or isn't to a mailing list on your Safe Recipients List, will be treated as junk.

Note: Changing the level of protection affects only those mail accounts that deliver and save email messages on your computer. This includes all email accounts that use a Personal Folders file (.pst), including POP3 and IMAP, and Microsoft Exchange accounts that are configured to use Cached Exchange Mode, which use an Offline Folders file (.ost).

Delete messages instead of moving them to the Junk Email folder

  1. On the Tools menu, click Options to open the Options dialog box.

  2. On the Preferences tab of the Options dialog box, under E-mail, click Junk E-mail to open the Junk E-mail Options dialog box.

  3. Select the Permanently delete suspected junk e-mail instead of moving it to the Junk E-mail folder check box.

Note: When you permanently delete suspected junk email messages, the messages are immediately deleted and are not moved into the Deleted Items folder.

Sours: https://support.microsoft.com/en-us/office/change-the-level-of-protection-in-the-junk-email-filter-e89c12d8-9d61-4320-8c57-d982c8d52f6b


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